PRODUCT
Your business works better when it works together.
Opsicom connects the operations and communications behind your business, bringing bookings, schedules, people, projects, conversations, delivery, invoicing, social and more into one connected system.
Monday morning. Today's work, completed jobs ready to invoice, revenue, pipeline and recent activity are already in view.
One job, all the way through.
Opsicom is built around a simple idea: booking, scheduling, production, delivery, billing and publishing are not separate workflows. They are different stages of the same work.
A booking creates the job with the client, location, services, price and team already attached. That same information carries into the calendar and production workflow. Suppliers receive the work assigned to them. Messages and files stay with the project. Delivery and invoicing start with what was actually ordered. Finished media can move directly into the social calendar.
Opsy works across that same information, giving it context about the work, clients, schedule and activity around it.
The advantage isn't simply having more tools in one place. Each part of Opsicom already has the information the next part needs.
01 / BOOKED
Turn a booking into a real job.
Let clients book from your website or a shared link using your actual services, pricing and availability. The result is a job in Opsicom, not a form submission waiting to be turned into one.
Your booking page uses the same services, availability and scheduling rules as the rest of Opsicom, including lead times, buffers, travel and daylight requirements.
Services, packages and add-ons
Price services individually or combine them into packages, with quantity rules, add-ons and client-specific pricing.
Clients and contacts
Keep companies, contacts, pricing, payment terms, projects and history together.
Properties and locations
Save locations with access details, travel information and other notes your team will need next time.
Briefs and shot lists
Collect the brief, references, files, recipients and shot requirements before the work begins.
Three ways to take a booking
Use a public booking page, embed booking on your own site, or enter the job internally. All three use the same availability and scheduling rules.
Jobs and projects
Once booked, the client, location, services, price and schedule are already attached to the job.
Also in this room
Public page · Embedded widget · Staff-entered bookings · Packages that expand to services · Add-ons per service · Quantity rules · Per-client visibility · Per-client pricing · Property memory · Access notes · Booking pipeline
02 / SCHEDULED
Scheduling that understands the work.
Run the operation from one calendar, with jobs, people, locations and availability in the same view. Opsicom applies the same scheduling rules whether a booking is made by your team or through your public booking page.
1 See everyone's schedule together. Use per-person columns, working hours and booking permissions to see who is doing what and when.
2 Allow for the travel. Because visits carry their location, Opsicom can account for travel time between jobs when determining availability.
3 Schedule around daylight. For work that depends on natural light, twilight windows are calculated for the date and location.
4 Connect personal calendars. External busy time can block availability, while Opsicom bookings can flow back to connected calendars.
Staff and crew
Set each person's roles, capabilities, working hours and permissions, including who can be booked and who can change the schedule.
Work areas
Define service areas and staff coverage geographically, so bookings can be routed according to where your team actually works.
Also in this room
Lead times · Buffers · Daily caps per person · Working hours · Travel time between jobs · Twilight windows · Double-booking prevention · Overlap override · Booking permissions · Unscheduled tray · Auto-schedule · Per-visit changes with calendar invites · Work areas · Travel fees
03 / IN PRODUCTION
Keep production moving.
Track work from production through editing and review, with status, responsibility and deadlines visible to the people involved.
A live production board showing where each job stands, what's due and what needs attention.
Boards, your way
Build workflows with your own columns, labels, checklists, custom fields, members and due dates. Add work-in-progress limits where you need tighter control over capacity.
Suppliers inside the job
Assign work to external editors, retouchers and other suppliers without losing visibility. Suppliers receive their assignments, upload through their own portal and submit work for review, with comments and review rounds tracked in Opsicom.
Props and equipment
Track the equipment, props, hire items or other requirements attached to a project.
Call sheets from the schedule
Generate the who, where and when from the job and schedule, then share the call sheet without requiring recipients to create an account.
Conversations stay with the work.
Projects can carry their own conversation between your team, clients and the people working on the job. The context stays with the project instead of being spread across email, text messages and separate chat apps.
Real chat, not comments
Use replies, reactions, voice notes, files, read receipts and search in a live messaging experience that opens alongside the work.
Across company lines
Clients can talk to the team delivering their work, and your team can communicate with suppliers, while organisation and project permissions remain intact.
Also in this room
WIP limits · Checklists · Custom fields · @mentions · Card attachments · Overdue tracking · Supplier portal · Review rounds · Per-file comments · Digest emails · Supplier availability · Props tracking · Public crew links
One job. The right view for everyone.
Your team
The full workspace for running the operation, including scheduling, production, media, clients and billing, with permissions set per person.
Your clients
A client workspace for booking, briefs, schedules, delivered media and payments, with the ability to bring their own colleagues into the account.
Your suppliers
A focused workspace for assigned work, uploads, review and project communication.
Everyone works from the same underlying project without gaining access to parts of the business they shouldn't see.
04 / DELIVERED
Deliver the work from the job.
Upload, organise and deliver media from the same project that produced it, without moving the finished work into a separate file-transfer system.
A public delivery gallery with twelve finished images, original and web-size downloads, and the option for the client to keep the project in their own storage.
Large uploads that can recover
Upload large batches, including video, through the browser. Large files upload in parts and can resume after an interrupted connection instead of starting again.
Collect files without an account
Give clients, crew or partners an upload link and their files arrive against the correct project rather than in an inbox or generic transfer folder.
Keep the project library organised
Use folders, cover images and client visibility controls to keep media organised against the work it belongs to.
Control how work is delivered
Add passwords or expiry dates, offer web-size or original downloads, stream video in the browser and deliver complete folders as downloadable ZIPs.
Gate delivery by payment
When appropriate, link a gallery to an invoice so access remains locked until payment clears. The restriction is enforced server-side, and the gallery becomes available when the payment is recorded.
Set a retention policy
Choose when deliveries expire and warn clients before access ends. Clients who need longer-term access can keep selected work in their own storage.
Also in this room
Resumable large files · Auto-retry on reconnect · Anonymous upload links · Folder visibility · Cover frames · Password galleries · Expiry · Watermarked web sizes · Streaming zips · Full-quality video · Payment-gated delivery · Expiry warnings · Client archive storage
05 / PAID
Billing starts with the work already done.
Completed work can move directly into billing with the client, services and agreed price already attached. Invoices remain connected to the jobs they came from, and payment can be collected at booking, on invoice or before delivery.
The billing run
See completed work that has not yet been invoiced, filter by period, then choose whether each item should be invoiced, held or excluded. Group invoices by client or booking and send them as drafts or approved invoices.
Choose when you get paid
Collect card payments through Stripe at booking, from an invoice or before a delivery gallery is unlocked.
Keep Xero in sync
Sync invoice and payment information between Opsicom and Xero, including the accounting details needed to keep operational billing and the books aligned.
Set terms by client
Give established clients account terms while requiring other clients to pay earlier. Pricing, payment timing and tax treatment can be set per client.
Also in this room
Invoice / hold / never per item · Draft or approved · Lines linked to the work · Payment links · Booking deposits · Tips · Per-client timing · Tax treatments · 10 markets · Xero contacts and account codes · Paid status flowing back · CSV export
Paid, sent and draft invoices in Opsicom, with issue dates, due dates and Xero sync status visible in the same view.
06 / PUBLISHED
Take finished work into social.
Finished media can move from the project into a social calendar without being downloaded, transferred and uploaded again. Plan posts, preview them, send them for client approval and schedule publishing from Opsicom.
A month of draft, scheduled and published posts, using media already stored in Opsicom.
Start with the finished media
Choose media already in Opsicom, write the caption with optional AI assistance and preview the post before it is scheduled.
Build for the destination
Create Feed posts, Reels, Stories and multi-image carousels using the appropriate formats and platform limits.
Get client approval
Send posts to the client for review before publishing. They can preview the post and approve or decline it with a note from their own workspace.
Schedule and publish
Plan posts across the month and publish them to connected Facebook and Instagram accounts, with destination status and retry information visible in Opsicom.
Also in this room
Month grid · Drag to reschedule · List view · Draft / scheduled / published · AI caption help · True-chrome previews · Carousels · Client review and sign-off · Per-client workspaces · Facebook Pages · Instagram professional accounts
07 / KNOWN
Ask your business what's happening.
Opsicom already has the operational context. Opsy helps you use it.
Revenue, upcoming work, pipeline and items needing attention are calculated from activity already happening in Opsicom.
Opsy works across the information already in Opsicom. Ask what's waiting to be invoiced, which clients have gone quiet, who's available or what needs attention, and it can answer from the live operational data it is allowed to read.
It also looks for useful signals in the background, such as completed work that hasn't been billed, changes in client activity or weather that could affect scheduled work. The most relevant insight can surface on the dashboard, with the rest available in the Opsy drawer.
The aim is not to add another place to manage. It is to make the information already inside Opsicom easier to understand and act on.
Also in this room
Revenue and delta · Booked work ahead · Pipeline · Needs-attention queue · Latest activity · Ask in text or voice · Nightly noticings · Weather on the schedule · Uninvoiced work totals
See it run.
Start with a real job and see how much of the workflow Opsicom can carry. Fourteen days free, with no card required.